30 Free Purchase Receipts In Both Word & Excel Download by one click

To establish ownership of things purchased from a business or a supplier, you must have a purchase receipt. It's similar to a verified piece of paper that details what you bought and how much you paid for it. Having one will come in handy if you need to return an item during the warranty term for whatever reason. You may verify this with a purchase receipt template that includes cancellation and return policies. Some merchants provide purchase receipts without requiring a purchase order.

What is the purpose of a purchase receipt?

We've all seen a popular purchase receipt template since it's been ingrained in our everyday purchasing routines. A receipt is a piece of paper that you provide to a customer. This document usually contains information regarding the purchase of a service or product.

You should use the correct receipt form for every purchase, which varies depending on the type of receipt you want. When an employee receives or obtains items from a vendor or supplier in connection with a purchase order, you may also utilize a buy receipt form.

In this scenario, the receipt contains all of the information, including the date and time of purchase, the location, and the names of the vendor and buyer, for record-keeping purposes. Of course, these aren't the receipt's primary goals. Rather, it is confirmation that you were able to obtain what you required.

Businesses in general, who buy whatever they need to run any business-related initiatives or activities, must save these receipts to keep track of what they've bought and how much they've bought. This can also be used in the other direction.

Can you get a receipt after purchase?


Receipts are easy to misplace since they are made of paper that can quickly rip, wear out, or burn. In such cases, you'll need to figure out how to restore your purchase receipt back to its original condition. Once you've done one of the following, it'll be extremely simple.

Requesting a reprint
Request a replica of your receipt at the store or location of purchase. Most companies are understanding about lost receipts and are willing to reprint them. They understand how crucial it is to you and their company. Because of the proof of purchase form, keeping records helps them avoid future problems with their clientele.

Reviewing your credit card and bank statements
When you don't have cash, you use your bank's credit card to make purchases. In this case, the bank retains a detailed record of what you bought, how much you spent, and how long it took you to do it. Reviewing your credit card and bank statements will enable you to obtain this information and make copies.

Printing copies of the purchased template
It's critical to keep a second or third duplicate of a purchase receipt on hand in case you misplace it. It is simpler to print at your leisure after purchasing things.

What should you include in a purchase receipt?

Businesses must keep track of who bought what, when they bought it, how they paid for it, and how much they spent on it. It serves as a proof of purchase template that allows the owner to be dictated. It should include the following information to assist acknowledge the supply of services or products to clients.
  • The company's information, including its name, contact information, and, if available, an e-mail address.
  • Include the date and time the transaction took place.
  • The list of items purchased, including the quantity purchased and a brief description of the services provided.
  • You spend the entire amount on purchases and pay the tax as VAT.
  • Include the payment options, such as cash, credit card, or debit card.
  • Make sure the entire VAT is shown at the bottom of the statement.
  • If there is a return policy, it should be stated, and if there isn't, it should be stated.
How do I write a receipt for payment?


A purchase receipt template may be as complicated or as basic as you like, as long as it suits your needs and the needs of your consumers. For example, the receipt might be as basic as a cash register slip or as informal as a handwritten note on a piece of paper.

Your receipts, on the other hand, can be as complicated as a computerized spreadsheet with programmed extension calculations, payment histories, and purchase order numbers. Here are some pointers for drafting your purchase or purchase receipt:

The essential information to include
Since you issued them, all of your receipts must display your company's name. Include the transaction's date, the products or services purchased, and the amount you charged. Most receipts include your customer's name, particularly if the document reflects a completed purchase order or if you and the buyer are presently doing business together.

When a consumer makes a purchase order, the order's purchase number should show on the receipt for them to reference. A receipt for an order you've delivered should include the buyer's address and contact information for the delivery driver's reference.

Other information to make your receipt more effective
When a consumer buys a service or a product, it's a good idea to give them some paperwork about how they'll pay.

This receipt can also include information about the payment itself, such as whether the consumer paid with cash, a check, or a credit card. Remember that cash payments are especially essential since you can't check them after they've been made. However, you may still verify payments made with a credit card or a check.


A customer's reference should include the check number or the last four numbers on the credit card they used, in addition to the payment method. In general, these receipts may include indicate conditions of sale, such as whether all purchases are final or whether consumers may return products for a refund provided they produce the receipt within 30 days after purchase. This data is also quite valuable.

Essential documentation (for tax purposes)
Tax purposes are another significant application of these receipts. You can use them to show documentation of company costs that are typically written off on tax forms. Furthermore, you may use them for management accounting because they provide information for your accountant who has to track and classify your purchases.

You may determine whether your spending in a certain area are financially acceptable or constant year after year based on this information. We frequently run into problems with the goods we've just acquired. In this scenario, the receipt becomes essential since it acts as evidence of purchase, allowing you to return or exchange the item. This is something that your consumers might do.

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