The importance of a relieving letter
When a corporation sends out a relieving letter, it's for a specific reason. Simply put, a relieving letter template acts as recorded proof that the employee completed all of his tasks in the organization during the period he held his position.
If you look at a sample of a relieving letter, you'll notice how important it is. This letter is necessary in the event that your new employer requests documentation of your past employment. Most firms are unlikely to take you seriously until you have a letter.
Before you entirely cut ties with your existing employer, you must obtain an appropriate relieving letter format. The major objective of this letter is to provide physical evidence to anyone who requests it that the corporation has formally relieved you of your duties.
In most circumstances, prospective employers will request a relieving letter from you to confirm all of the information you provided in your CV. They might look into the job title you claimed to have held or the date you formally quit from the organization, for example.
Points to consider when making a relieving letter
A relieving letter is confirmation of an employee's formal resignation, as confirmed by the company. This is a formal business letter that prospective employers may request from job applicants. If you're in charge of creating a relieving letter template, keep the following elements in mind:
- To make this letter official, you must only send it on your company's letterhead.
- When addressing the letter, use the words "To Whom It May Concern" unless the employee gives you with a specific name.
- Begin the letter by mentioning that you (the employer) have accepted the resignation of the employee.
- Mention the employee's most recent role or employment title.
- Give the employee credit for all of the excellent work he has done or all of the significant contributions he has made to the organization.
- Mention the exact dates on which the person began working for the company and when he resigned.
- In addition to thanking the employee for his efforts, include a statement wishing him luck in his future pursuits.
- Maintain a simple vocabulary that is courteous and professional.
- Also, make sure your letter is written in fluent, polished English. Proofread the entire document before printing to ensure that there are no spelling or grammatical issues.
- Hand the letter to the employee in a friendly and positive manner. Even though he is departing, this will make the employee feel good about the company.
When should you receive a relieving letter?
On the same day that your resignation is accepted, you should receive a relieving letter from your employer. If you don't receive the letter straight away, it's possible that there are complications preventing them from creating and sending it.
Keep in mind that this letter serves as evidence that you are no longer employed. As a result, you must request it from the company before departing. Also, keep in mind that if you apply to another employer, they may ask for this letter, therefore it's crucial.
Expect this letter to be sent out as soon as your employer accepts your resignation. If it doesn't arrive, you might inquire as to why it took so long. There's nothing wrong with requesting this letter, especially if you understand how critical it is and why you require it.
In reality, it's a good idea to inquire in case of a delay. This way, you'll have a better notion of why they didn't send the letter. If there's anything else you need to do or procedures you need to take in order for them to accept your resignation and send the letter, you can get started right now.
However, if you receive the letter in a timely manner, make sure to express your gratitude to your employer, not just for the letter, but for everything you've learnt throughout your time there. Thank your boss for all of the positive experiences you've had while working for him or her.
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